Patient Intake
Faster care for kids.
Less paperwork for the clinics behind it.
CareDexa runs the full arc of pediatric ABA operations — from a family's first call to a child's first session, and every session after — in one secure platform. Your clinic gets hours back from report-writing and insurance chasing, catches documentation errors before they cost a denied claim, and keeps BCBAs doing clinical work instead of paperwork. Families get to session one, weeks sooner.
AM Session Log
BCBA: Supervising Clinician • RBT: Alex P.
Client #BTV-2048
Pediatric ABA • Age 5
Clinical activity overview
CareDexaReal-time pediatric ABA therapy metrics
Body Check
Daily physical injury audit
Medication Authorization
Daily clinical care plan
Staff Review
BCBA & Lead Sign-Off
Every week of delay costs a child care — and costs your clinic time, revenue, and staff.
Industry-wide figures on ABA practice operations — not a specific clinic's measured results.
6 wks
Typical gap between a family's first call and a child's first session
30%
Prior-authorization requests denied on documentation errors alone
3–6 hrs
Staff time spent hand-writing a single clinical report
65–103%
Annual RBT/BCBA turnover, driven more by admin load than clinical burnout
We're extending that same secure core all the way to the front door.
The next layer of CareDexa automates everything between a family's first call and a child's first session — filling caseloads faster, cutting the admin hours it takes to get there, and getting claims moving sooner. We label every step by what it actually is — because a platform that blurs "automated" and "AI-assisted" is asking you to trust it blind.
Autism Behavior Screening
Schedule the Clinical Assessment
Assessment & Clinical Report
Submit to Insurance
Pending Insurance Approval
Prepare the Clinical Team
Insurance Approval Received
Welcome Letter & Schedule Sent
Begin ABA Services
The documentation core already runs in production.
Before we automated the front door, we built the back office clinics actually live in every day. This is running right now in a multi-location pediatric ABA clinic — not a mockup.
Secure Client Intake
Guardians get a tokenized link by email — no account, no password. A guided 9-step intake covers history, insurance, and consent, with auto-save the whole way through.
Client Intake
Step 7 of 9Daily Care & Session Tracking
Meals, toileting, mand trials, and behavior are logged session by session, with a clean handoff between therapists baked into the record.
Had a great session today. Worked on communication and transitions.
Clinical review & audit trail
Every intake and every daily log gets BCBA approval before it's final, inside an immutable, second-level-timestamped audit log.
Exportable, audit-ready files
Pull a complete patient file — intake, logs, sign-offs, audit trail — in one export when a payer or auditor asks.
Client Progress
Sessions this monthMedication & consent sign-off
Every authorization gets a tokenized e-signature and a timestamp — dosage, time, and who approved it, always on record.
RBT credential verification
Certifications and credentials are tracked and verified inside the same portal your clinical team already works in.
Staff Credentials
Verified by BACBSarah M.
BACB #20481 · Exp. Mar 2027
James T.
BACB #19832 · Exp. Jun 2027
Priya K.
BACB #21104 · Exp. Oct 2026
What clinics are asking?
Questions about compliance, data privacy, onboarding, and the AI layer — from clinical directors who’ve asked us directly.
Contact our team
Field-level AES-256 encryption on all protected health information, immutable and tamper-evident audit logs with second-level timestamps, and a comprehensive Business Associate Agreement executed with every clinic before any PHI touches the platform.
Ready to see it on your own caseload?
Bring a real (or representative) case and we'll walk it through the full pipeline with you — screening to first session, and show you where the hours and revenue come back to your clinic.
